Fundraiser Apparel Guide

Volunteers selling custom fundraiser hoodies at a school event table

Quick Answer

Roxbury Custom Vinyl prints custom fundraiser apparel for schools, sports teams, churches, and nonprofits with bulk pricing, fast turnaround for event deadlines, and no minimum order — so smaller fundraisers are just as welcome as large ones.

How Fundraiser Apparel Pricing Works

The more you order, the lower your per-shirt cost — which means more margin for your cause when you resell at a markup. There's no minimum order, so smaller fundraisers are just as welcome as large ones, and you're never pressured to over-order just to hit a price break. Contact us with your expected order size and we'll send bulk pricing, broken down clearly so your fundraising committee or booster club treasurer can see exactly where every dollar goes. We've worked with school PTAs, travel sports teams, church groups, and small nonprofits across Morris and Somerset counties, and we genuinely enjoy helping a cause raise more money — not just sell more shirts.

Timeline Planning

Standard turnaround is 2-5 business days once your order and artwork are finalized — but we recommend starting the process 2-3 weeks before your event to allow time for design approval, sizing collection, and payment collection on your end. Rush turnaround is available if your timeline is tight, which has genuinely saved more than one fundraiser committee that came to us later than they planned. We'd rather help you hit a deadline than watch your event come and go without the shirts.

Design Help

Don't have a design ready? We can create one from scratch based on your organization's name, colors, and cause — at no charge for the first concept, so you can see it before committing to anything. Many fundraiser groups also supply a logo or mascot we can build a design around, and we're happy to mock up a couple of options so your committee can pick a favorite together.

Tips for a Smoother Fundraiser

Collect sizes and payment upfront using a simple order form, so you're not guessing quantities. Set a clear order deadline so you can place one bulk order instead of several small ones, which keeps your per-shirt price at its lowest. Decide your markup before you promote the sale, so you know your margin per shirt and how much your fundraiser will actually raise. We're happy to walk you through this if it's your first time running one — a lot of our fundraiser customers are volunteers doing this for the first time, and we like making that first experience an easy one.

Why Groups Keep Choosing Roxbury Custom Vinyl

Fundraisers run on trust — your committee needs a print partner who shows up on time, communicates clearly, and doesn't nickel-and-dime a school or a good cause. As a veteran-owned, family-run local shop, we take that seriously. You're not a ticket number in a national printing queue; you're a group we get to know, often over multiple fundraisers a year. That relationship is exactly why so many of our fundraiser customers come back season after season instead of shopping around each time.

Organizer's checklist

Build the Fundraiser Backward From the Distribution Date

Choose when supporters must receive the apparel, then allow time for order collection, final counts, artwork approval, production, sorting, and an unexpected delay. The public event date and the date the organizer needs finished shirts are not the same. A planned buffer protects volunteers from last-minute pressure.

Keep the product line focused

Too many garment styles, colors, designs, and optional locations can overwhelm buyers and create sorting errors. A strong program might use one primary tee, one premium or seasonal option, and a limited color palette. Clear choices improve participation and make the fundraiser easier to explain.

Decide who owns each decision

Name one primary contact for artwork, pricing, order changes, approvals, and pickup. Establish who may authorize extra quantities or a deadline change. Group emails become risky when several people provide conflicting sizes or versions of the logo.

Protect the fundraiser's reputation

Supporters associate garment quality, communication, and delivery with the organization—not only with the printer. Publish accurate sizing information, explain whether items are custom and returnable, keep order records, and provide a clear distribution plan.

What RCV needs to begin: organization name, fundraising goal, audience, approximate quantity, desired products, artwork, selling period, distribution date, and the person who will approve the final proof.

Roxbury Custom Vinyl helps local schools, clubs, teams, causes, and community groups choose a manageable program and a decoration method suited to the artwork. Personal support matters because a fundraiser is not simply a shirt order—it is a public promise to supporters.

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Frequently Asked Questions

Can you help us figure out pricing to resell shirts for our fundraiser?

Yes — tell us your target order size and we'll give you our bulk cost so you can set your resale price and calculate your margin.

How far ahead should we place a fundraiser order?

We recommend starting 2-3 weeks before your event, though we can accommodate tighter timelines with rush turnaround when needed.

Can we get different sizes for a group order?

Yes, we handle mixed size orders for the whole group.

Is there a minimum order for fundraisers?

No minimum — smaller fundraisers are welcome too.

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Veteran-owned · Serving customers within 50 miles of Roxbury, NJ · Ships nationwide when needed

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